Terms & Conditions
​Agreement to These Terms
By accessing or using the Sprouting Oaks Foundation website at sproutingoaksfoundation.org, registering for any of our programs or events, making a donation, submitting an inquiry, or otherwise interacting with us through this website, you agree to be bound by these Terms and Conditions. Please read them carefully before using our site.
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If you do not agree with any part of these Terms and Conditions, please do not use our website or submit any forms through it. If you are accessing this website on behalf of a minor child, you represent that you are the parent or legal guardian of that child and that you accept these terms on their behalf.
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We reserve the right to update these Terms and Conditions at any time. When we do, we will update the effective date at the top of this page. Your continued use of the website after any update constitutes your acceptance of the revised terms. We encourage you to review this page periodically.
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About Sprouting Oaks Foundation
Sprouting Oaks Foundation is a Texas nonprofit corporation in formation, working toward 501(c)(3) tax-exempt status. Our mission is to provide free dental care, oral health education, and a network of professionals and donors committed to serving uninsured and underserved children in Williamson County, Texas, and beyond. We coordinate access to dental care services through partnerships with licensed dental professionals and community organizations. We are not a dental practice, a licensed healthcare provider, or a covered entity under the Health Insurance Portability and Accountability Act (HIPAA) at this stage of our operations.
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Use of This Website
You may use sproutingoaksfoundation.org for lawful purposes only. You agree not to use this website in any way that violates applicable local, state, or federal law or regulation, that infringes on the rights of any third party, that transmits or uploads any harmful, offensive, fraudulent, or unauthorized content, that attempts to gain unauthorized access to any part of the website or its underlying systems, or that interferes with the proper functioning of the website for other users.
You agree not to use automated tools, bots, scrapers, or similar technology to access, collect, or copy content from our website without our prior written consent. All content on this website — including text, images, graphics, logos, and program descriptions — is owned by or licensed to Sprouting Oaks Foundation and is protected by applicable intellectual property law. You may not reproduce, distribute, modify, or use our content for commercial purposes without our express written permission.
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Donations
Donations made through this website are processed by a secure third-party payment processor. By submitting a donation, you authorize the processing of your payment in the amount you specify. All donations to Sprouting Oaks Foundation are made voluntarily and are non-refundable except in cases of documented processing error. If you believe a donation was processed in error, please contact us promptly at contact@sproutingoaksfoundation.org, and we will review the matter in good faith.
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Sprouting Oaks Foundation is a nonprofit corporation working toward 501(c)(3) tax-exempt status with the Internal Revenue Service. Until that status is confirmed, donations may not be tax-deductible. Once our 501(c)(3) status is confirmed, qualifying donations will be tax-deductible to the extent permitted by law, and donors will receive written acknowledgment of their gifts.
We will notify donors and update our website when tax-exempt status is obtained. We encourage you to consult a tax advisor regarding the deductibility of your contribution.
We are committed to using donations responsibly and in furtherance of our charitable mission. While we honor donor intent as much as operationally possible, Sprouting Oaks Foundation reserves the right to direct unrestricted donations to the areas of greatest organizational need. If you wish to designate a donation for a specific purpose, please contact us before donating.
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Program and Event Registration
By submitting a registration or intake form through this website, you confirm that the information you provide is accurate and complete to the best of your knowledge. You understand that program eligibility is subject to verification, including confirmation of age, residency, and insurance status, and that submission of a registration form does not guarantee placement in a specific event. We will contact you to confirm your registration and provide event details.
If you are registering a minor child for our dental care services, you represent that you are the parent or legal guardian of that child and that you have the authority to consent to their participation and to the collection and use of their information as described in our Privacy Statement. Participation in Sprouting Oaks Foundation programs requires a completed consent and authorization form to be signed by a parent or legal guardian prior to any services being rendered. Consent forms will be provided separately at or before each event.
You may cancel or withdraw a registration at any time by contacting us at contact@sproutingoaksfoundation.org. We ask that you notify us as early as possible so we can offer the appointment to another child in need.
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Health and Dental Services Disclaimer
Sprouting Oaks Foundation coordinates access to free dental care services for uninsured and underserved children through partnerships with licensed, independent dental and dental hygiene professionals. The dental services provided at our events are rendered by those independent licensed professionals, not by Sprouting Oaks Foundation as an organization.
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Nothing on this website constitutes dental advice, medical advice, diagnosis, treatment, or a professional clinical recommendation. The information on our website is provided for general informational purposes about our programs and mission only. It is not a substitute for professional dental or medical consultation, diagnosis, or treatment. You should always seek the advice of a licensed dental or healthcare provider with any questions you have regarding your child's oral health or any dental condition.
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Sprouting Oaks Foundation does not guarantee specific clinical outcomes from services provided at our events. The dental professionals who volunteer at our events exercise their own independent clinical judgment, and their participation does not create an employment or agency relationship with Sprouting Oaks Foundation. Any clinical decisions made during our events are the sole professional responsibility of the licensed provider rendering care.
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In the event of a dental or medical emergency, please call 911 or proceed to the nearest emergency room. Our events are not equipped to handle medical emergencies, and this website is not an emergency resource.
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Volunteer Participation
By submitting a volunteer inquiry or application through this website, you express your interest in volunteering with Sprouting Oaks Foundation. Submission of an inquiry does not constitute acceptance as a volunteer. All volunteer participation is subject to a separate volunteer agreement and, where applicable, background screening and verification of professional credentials.
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Volunteers participate in Sprouting Oaks Foundation events as independent volunteers, not as employees or agents of the Foundation. Sprouting Oaks Foundation is not responsible for injury, loss, or damage arising from volunteer participation except to the extent required by applicable law.
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Partner and Provider Inquiries
By submitting a partner or provider inquiry through this website, you acknowledge that your submission initiates a preliminary conversation only. It does not create a binding agreement, partnership, employment relationship, or obligation of any kind on the part of either party. Any formal partnership or provider engagement will be governed by a separate written agreement executed by authorized representatives of both parties.
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Information you share through an inquiry form is subject to our Privacy Statement and, if applicable, any confidentiality agreement you may separately execute with Sprouting Oaks Foundation.
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Intellectual Property
All content on sproutingoaksfoundation.org — including but not limited to text, program descriptions, mission and vision statements, graphics, logos, photography, and design elements — is the property of Sprouting Oaks Foundation or its content providers and is protected by United States copyright, trademark, and other intellectual property laws.
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You may share links to our website and reference our publicly available content for non-commercial, informational purposes, with attribution to Sprouting Oaks Foundation. You may not reproduce, republish, distribute, sell, modify, or create derivative works from our content without our express prior written permission. To request permission for any use not described here, please contact us at contact@sproutingoaksfoundation.org.
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The Sprouting Oaks Foundation name, logo, and tagline are the intellectual property of the Foundation and may not be used in any manner — including in connection with any other organization, campaign, product, or initiative — without our express prior written consent.
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Disclaimer of Warranties
Sprouting Oaks Foundation provides this website and its content on an "as is" and "as available" basis, without warranties of any kind, either express or implied. We do not warrant that the website will be uninterrupted, error-free, secure, or free of viruses or other harmful components. We do not warrant the accuracy, completeness, or timeliness of any information on the site. Your use of this website is entirely at your own risk.
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We make no representations about the suitability of the content on this website for any particular purpose, and nothing on this website constitutes legal, financial, medical, dental, or professional advice of any kind.
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Limitation of Liability
To the fullest extent permitted by applicable law, Sprouting Oaks Foundation, its founders, board members, volunteers, employees, agents, and partners shall not be liable for any indirect, incidental, special, consequential, or punitive damages arising out of or related to your use of this website, any donations made through this website, participation in our programs or events, or reliance on any information contained on this website.
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Our total liability for any claim arising out of or related to these Terms and Conditions or your use of our website shall not exceed the amount you donated to Sprouting Oaks Foundation in the twelve months preceding the claim, or one hundred dollars ($100.00), whichever is greater.
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Some jurisdictions do not allow the exclusion or limitation of certain warranties or liabilities. In such jurisdictions, our liability is limited to the greatest extent permitted by applicable law.
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Indemnification
You agree to indemnify, defend, and hold harmless Sprouting Oaks Foundation, its founders, board members, volunteers, employees, agents, and partners from and against any claims, liabilities, damages, losses, costs, and expenses — including reasonable attorneys' fees — arising out of or related to your use of this website, your violation of these Terms and Conditions, your submission of false or misleading information, or your violation of any applicable law or the rights of any third party.
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Third-Party Links and Services
Our website may contain links to third-party websites or services, including our payment processor, social media platforms, and community partner organizations. These links are provided for your convenience only. Sprouting Oaks Foundation does not endorse, control, or assume responsibility for the content, privacy practices, or terms of any third-party site. Your interactions with third-party sites are governed entirely by those sites' own terms and policies. We encourage you to review them before engaging.
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Children's Use of This Website
Our website is designed for use by adults, including parents and guardians acting on behalf of their minor children. We do not direct this website to children under the age of 13, and we do not knowingly collect personal information directly from children under 13. If you are under the age of 13, please do not submit any information through this website. All registrations and inquiries on behalf of minor children must be completed by a parent or legal guardian.
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Governing Law and Dispute Resolution
These Terms and Conditions are governed by and construed in accordance with the laws of the State of Texas, without regard to its conflict of laws provisions. Any dispute arising out of or relating to these Terms and Conditions or your use of this website shall be subject to the exclusive jurisdiction of the state and federal courts located in Williamson County, Texas, and you consent to the personal jurisdiction of those courts.
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Before initiating any formal legal proceeding, you agree to contact Sprouting Oaks Foundation at contact@sproutingoaksfoundation.org and make a good-faith effort to resolve the dispute informally. We commit to the same.
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Severability and Entire Agreement
If any provision of these Terms and Conditions is found to be invalid, illegal, or unenforceable by a court of competent jurisdiction, that provision will be modified to the minimum extent necessary to make it enforceable, and the remaining provisions will continue in full force and effect. These Terms and Conditions, together with our Privacy Statement and Accessibility Statement, constitute the entire agreement between you and Sprouting Oaks Foundation regarding your use of this website, and supersede all prior agreements or understandings on that subject.
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Contact Us
If you have any questions about these Terms and Conditions, please contact us at contact@sproutingoaksfoundation.org. We will respond within five business days.
Sprouting Oaks Foundation sproutingoaksfoundation.org contact@sproutingoaksfoundation.org Williamson County, Texas
Sprouting Oaks Foundation | Terms and Conditions | sproutingoaksfoundation.org | Effective: June 2026